Theories Used to Increase Work Motivation

Theories Used to Increase Work MotivationINTRODUCTIONEmployees be organizations, best asset as stated in Ameri cigaret Psychological Association, 2006. The businesses of todays market emphasize on how to motivate subordinates in order to create productive and high-quality action environs. The case s put forward states different methods to advance staff motivation for the mirth and increase in crap accomplishment of changing work environs. In relegate A, the study involves the industry of Herzbergs Two-Factor possible action, Lockes Goal- orbit theory and Job design theory in a tele converse firm called O2. O2 is a leading provider of mobile and broadband services to consumers and businesses in the UKTo understand the theories of work motivation, the case study interprets the incorporate interview of an O2 sales advisor. After analysing the interview suggestions were made to enhance the sale advisors work motivation.In Part B, there is a discussion on identifying the natio nal culture differences and compare whether they would be effective for the Indian on the note(p) surround from that of Part A. The theories are compared to a sales advisor of an Indian telecommunication industry named Airtel. match to Konsik et al (2007), Airtel is Indias largest telecom industry.JOB DESCRIPTIONThe sales advisor at O2 in the UK is responsible for(p) for the promotion of the companys products and its brand to potential customers, including solving their problems and tackling their complaints. The furrow role is designed to meet the targets and the person should possess good communication skills and should be confident (Randstad, 2010). The fooling duty for the position is consisted of client reception, product and service introduction, selling ph geniuss and business contracts signing.THEORIES TO INCREASE WORK MOTIVATIONIn order to understand more or so the job role, we interviewed Mr Ademola Abimbola who presently works as a sales advisor in O2 (see appendi x demo 1). From the interviews, it passel be seen that numerous methods of improving work motivation has been applied in O2, yet there is a possibility to increase it by using Goal-Setting theory and Herzbergs two- factor in to enhance slaying and satisfactory need. In this part the three theories will be analyzed and evaluated.HERZBERGCreating a good working environment internally and externally is essential for a personnel. From the interview, it appears that the environment for O2s piece of work is likely to be improved by adopting Herzberg two-factor theory. This theory was proposed by Frederick Herzberg in 1959, who introduced five motivators, such(prenominal) as achievement and recognition, to contribute people toward satisfaction and an otherwisewise(prenominal) five hygiene factors containing company policy, supervision and other elements, associated with peoples unsatisfactory in their jobs (Robbins and Judge, 2001, pp.212-214). It is suggested that businesses should hold intrinsic motivators to increase subordinates satisfaction that improves extrinsic working conditions not to impart people dissatisfied. Nevertheless, it seems that job satisfaction does not contribute to job productivity but the theory assumes that there is a relationship between job satisfaction and productivity (Robbins and Judge, 2001, p214).JOB CHARACTERISTIC MODELMr. Abimbola is given responsibility and autonomy to some extent, yet job characteristics warning (JCM) whitethorn make him reach a higher level and thus Job Design will be introduced. Hackman and Oldhams JCM is based on job enlargement and job enrichment to address five meat dimensions skill variety, confinement identify, task significance, autonomy and feedback to lead to favourable work motivation, performance, satisfaction and humiliated absenteeism and turnover by cultivating experienced meaningfulness, responsibility and knowledge of results (Grant and Parker, 2009, p.320). Accordingly, this model can be introduced to improve satisfaction and performance. Whereas it seems powerful among work design theories, there are critique and limitations. Aldag, Barr and Brief (1981) argued that relationship between job characteristics and work outcomes was not strong. Furthermore, one paper addressed that the model did not obviously lead to job satisfaction when the employee concerned more about welfare (Robbins and Judge, 2001, p.271). cultivation sceneryGoal Setting is an effective method to lead a positive effect over a period of time (Tolchinsky and King, 1980, p.455). Goal Setting is introduced to motivate employees at O2. According to Locke and Lathams Goal Setting theory (1990), staff setting is clear and difficult goal will improve higher performance than staff setting their own goals (McCracken and Brown, 2010, p29). When employees are assigned to their targets, their behaviour towards it depends on the degree of their conscious acceptance (Yukl and Latham, 1975, p.824). There fore, the theory concludes that personnel performs check in the job when they receive feedbacks (Judge and Robbins, 2001, p.220) and suggests commitment to goals. However, there is criticism of this theory that it might be effective for simple jobs with few goals than a managerial job with many tasks curiously when the tasks were difficult to be measured (Yukl and Latham, 1975, p.842). Moreover, another study argued the effectiveness of Goal-Setting that might be from different culture but it may be effective for cultures with low power distance but not workable for countries with high uncertainty avoidance (Judge and Robbins, 2001, p.220). In addition, satisfaction, turnover and absenteeism are not stated in the theory which is another limitation. Goal setting has many limitations while it may be one of the most influential theories of motivation. Only few studies dispute that setting a specific and difficult goal contributes to higher productivity (Judge and Robbins, 2001, p.236 ).CHOICE OF PREFFERED CHANGESHERZBERGS THEORY OF MOTIVATIONFrederick Herzberg conducted miscellaneous studies on the working environment of employees and factors leading to their satisfaction and dissatisfaction. With the admirer of these studies, he found out that factors that were causing job satisfaction were not the same as the factors causing job dissatisfaction. He termed the factors causing satisfaction as motivators and the factors causing dissatisfaction as hygiene factors.Motivators include factors such as growth, achievement, recognition, advancement, work itself and responsibility. Hygiene factors include supervision, company policy, salary, work conditions and internal relationships shared with employees (Robbins and Judge, 2009, p.212)It is essential for any organisation to satisfy both the psychological and physiological take of an employee. Psychological take are connected to the emotions of an employee that are important to succeed and achieve the goals. These needs motivate an employee to grow in the organisation. Physiological needs are the materialistic needs of an employee. They can be fulfilled by providing material benefits.After conducting interviews (see exhibit 1), it is observed that the working environment of O2 includes various forms of motivators as hearty as hygiene factor. At O2 the psychological needs of an employee are satisfying, as the working environment is very informal and friendly. The employees have a direct communication at their workplace. O2 provides employment opportunities by introducing them to numerous people thereby increasing their networks. This is one of the tip motivating factors for an employee.On the other hand, O2 is unable to fully satisfy the physiological needs of an employee. According to the structured interview (Exhibit 1), Mr. Abimbola claims that there are various benefits provided to him such as 25% synthesis on handsets, vouchers for retail stores such as River Island and Top man, pensio n schemes, eye test, 28 days annual leave and various other benefits for friends and family. However, he is not satisfied with these perks and tends to compare them with the benefits provided by other organisations. They look up to organisations like Virgin, which provides a lot of additional benefits such as good commissions and free holidays.GOAL SETTING THEORYSetting specific goals and targets give a direction to the work achieved by an employee. O2 provide Mr Abimbola an estimate of the task that he is expected to achieve. Once he is committed to the goal, he makes sure to achieve it. Thereby it can be said that goals are a dandy source of motivation for an employee. Moreover, setting difficult goals make an employee put in a 100% effort and results in better performance and higher productivity (Robbins and Judge, 2009, p.219).In this organisation, the staffs are included in setting of the goals. According to the interview (see exhibit 1) these goals are revised and reset every three months. However, O2 maintains a policy of setting up very challenging targets but as well making sure that they are attainable. This way of functioning makes the job very stressful for the employees so far it also improves their overall productivity and performance.Justification of the choiceAfter analysing the interview of Mr Abimbola, it appears that he is not satisfied with the perks and benefits that O2 have been offering during his time of working for the company. collectible to this, his physiology needs were not fully met. Mr Ademola states that he admires mobile companies such as Virgin, who provide far more benefits such as joining UK Tribe, which is joined by only employees of Virgin and provides them numerous deals and offers. Recommendations such as vouchers for retail stores should be exchange with a discount card of a certain percent off, discount on travel insurance, discount on holidays, discount on restaurants and bars and discount on leisure and amusement organisations such as Alton Towers and Madame Tussauds. These recommendations should be beef up with the benefits that the staffs of O2 are currently receiving.With these changes, the job performances of the staff in O2 will enhance, providing them motivation in providing good service and most importantly satisfying their physiology needs. The addition of the recommended benefits should not give a negative effect to the performances of the staff. However the employer should not provide too many goals and targets that are not attainable by the staff. Even though according to the Goal Setting Theory, setting difficult goals can make an employee put in a 100% effort and result in better performance and higher productivity, setting over the extreme difficult goals can cause the staff to not achieve the goals, which will result in heavy(p) performances and lower productivity.O2 is one of UKs leading providers of mobile and broadband services to consumers and businesses. 2. According t o O2, they had more than 40 million fixed and mobile customers across Europe and in the UK they have 18.4 million customers. So with these facts, the luck of employing extra benefits for their staff is possible. With their high and impressive reputation, O2 can negotiate deals with other organizations to implement discounts for their staff. If O2 can invest coin and time to ensure that these extra benefits are made for their staff, they will witness a soar in work performance from their staff and overall productivity. offspring of the changeBased on the preferred changes that have taken action, the employees should be satisfied with their psychological and physiological needs, leading them to succeed and to achieve the goals set by the O2. Satisfying the employees needs will increase their work performance and work commitment. At the same time, O2 should witness a soar in work performance from their employees and their overall productivity.However, everything could be double edge s word, as the changes are applied, there are exsertance problems which will rise in the process of implementing new changes which may result in change failure or even a negative effect on both employees and O2.Resistance to changesAccording to Mr Abimbola, it is not ambiguous to see that he resisted against potential changes. The possible action he may take to resist the change will be meeting up with other employees in his working environment and negotiate with his manager. Although he believes that most of the other employees in O2 will accept potential changes in the future, it is considered that Mr. Abimbola will not be the only one who resists changes in working environment.Resistance to changes usually exist in organisations, that are threats to the originations, and every firm is striving to pass over them. Researchers are also working hard in find a way to minimise the opponent. Richard Derwent Cooke (2009), who is a specialist in developing and implementing plans for def lating resistance, developed a framework to overcome resistance to changes, which is shown below (Figure 1)Cooke (2009) stated that in order to deflate the resistance of change, the managers should understand what causes the resistance to occur. There are different reasons why people resist changes, they are differentiated regarding to industries, job position, place, time and many other lookings. Hellriegel and Slocum (2007) Suggested that there are two types of resistance in the organisation which are individual resistance and organisation resistance. According to this case, individual resistance is the key situation for O2. These two authors list six common reasons why people resist changes the first one is perception second is personality and job habit could be one reason. However, the most 3 common reasons are Threats of power and influence, and fear of unknown, as well as economic reason (Hellriegel and Slocum, 2007).According to the situation, Cookes framework of method is c onsidered to be the appropriate solution for the case of O2s situation. Therefore, in this case what the manager needs to do is to understand the reason behind the resistance. However, in order to do this, the manager needs to communicate with his subordinates and listen to what they think of the change. Finally the manager should do something in response to solve the problems, such as make employees know what exactly will happen if the changes take place or the manager could guarantee employees in advance with certain unchanged after change.PART BINTRODUCTIONIn order to understand the differences of the work environment in India, we proposed to conduct a structured interview of a sales advisor in Airtel. According to Konsik et al (2007), Airtel is Indias largest telecom industry. The basis of the interview was the same that was conducted for the sales advisor at O2 Company. This allowed us to compare and understand the way of working and applied culture for the same job role in Ind ia.JOB DESCRIPTIONAccording to the structured interview conducted, the job of Mr Mayur Goyal is to achieve the required sales target and deal with the queries of the customers approaching him. The passing(a) duty of the sales advisor in the UK (O2) is similar to the daily duty of the sales advisor in India (Airtel) (see exhibit 3).THEORIES OF MOTIVATIONHERZBERG TWO FACTOR THEORYAccording to Herzberg two factor theory, Mr Mayur Goyal is satisfied with the kind of working environment which can be also seen from the interview conducted (see exhibit 3). The communication between the management is followed by a rigid hierarchy and is not comfortable.According to Handy (1996), the working environment is categorised a Role Culture which involves getting the targets achieved quickly and creatively. The operations are carried out by pursual a certain set of rules and regulation as decided by the company. The communication between the management is complex where they can not directly reach the mangers. psyche of DepartmentTeam manager sales AssistantOn the other hand, the working environment in O2 is categorised as Task Culture where the targets are achieved quickly and creatively. Moreover the communication between the management is flexible. In other words, the lower management staff can directly approach and communicate the manager.Sales AssistantHead of DepartmentSalary and benefits are one of the crucial internal factors in any organisation as mentioned in the Herzbergs two factor theory environment (Robbins and Judge, 2001). As for the interview conducted in India, Mr Mayur is not satisfied with the kind of salary offered by Airtel but is satisfied with the benefits (see exhibit 2).Whereas on the other hand, Mr Abimbola at O2 is satisfied with the salary offered but he would like to have increased margin of commission and also the increase in the benefits from the company.Moreover as seen from exhibit 1 Mr. Abimbola says that there is lack of staff, due to which the work load increases. This makes the job tedious and the efficiency as a whole reduces. On the other hand, Mr Mayur works efficiently as there is appropriate staff. Hence it makes it easier for him to achieve targets. Hence it can be concluded team work is an important aspect of the internal environment of Herzberg which results in motivation at job.JOB DESIGNThe structured interview (exhibit 2) shows that Mr. Mayur has no pressure of working environment, moreover he achieves more than the desired targets. Hence it clearly shows that there isnt any work load on Mr Mayur. In addition, he is working in the industry since 3 days and yet was not given any kind of promotional benefits.Ironically, although the job of Mr Abimbola is target oriented and he struggles with the kind of load set to him due to the shortfall of staff as said by him in exhibit 1. Still Mr Abimbola claims to be satisfied from the working environment and also with the kind of responsibilities and benefits provi ded to him (exhibit 1).Hence it can be observed though the job is same in both the countries, but the working environment is satisfying in UK as compared to India.GOAL SETTINGAs seen Goal Setting deals in identifying of various goals that are effective in producing the improved levels of motivation and performance in a job environment (Locke, 1968). According to exhibit 1 and 2 it can be clearly seen that the jobs of both sales advisor are Specific, Measurable, Attainable, Relevant and Time Bound.Therefore it can be concluded that both are given a similar type of goals to achieve but, Mr. Mayur completes more than the desired targets set to him giving an optimistic opportunity if compared to the job design of Mr. Abimbola. Hence it can be assumed that Mr. Mayur is more motivated and focused towards his job as compared to Mr. Abimbola.As seen in exhibit 1 Mr Abimbola is given a responsibility of getting involved in setting of the targets with his managers but if compared with Mr. May ur the case is not the same. Therefore it is observed that there is a communication gap between Mr. Mayur and his managers. As a result he cannot provide any suggestions or recommendation in the setting of targets.Therefore in inference from above analyses of theories, it can be stated that there is a difference in organisation structure. In other words Indian job environment is functional structured organisation where there is inappropriate communication due to rigid hierarchy. Whereas the UK environment is a Boundary less structure organisation where the gyves of command are eliminated and this results in flexibility.ConclusionThe case study majorly considers the different ways in which the work motivation of employees doing a job role can be improved to lead to increased job satisfaction and work performance. It is essential for every organisation to satisfy both the psychological and physiological needs of an employee. The theories that were used in the research are Herzberg T wo factor theory of Motivation, Job Design theory and Goal setting theory of Motivation. With these theories we made recommendations and the results showed that following these theories increases the job satisfaction and work performance of employees.In addition the similar kind of job was taken into consideration in India, and studied the cultural differences in the motivating factor of both the jobs of a same kind but in a different working environment.After the analysis conducted by the use of motivational theories, it was experienced that there was a magnificent amount of culture difference in the job. As a conclusion we can say that the UK job was more satisfying in terms of exposure and responsibilities to be performed in the job as compared to Indian environment which had satisfied Mr. Abimbolas psychological and physiological needs.